Architecture Firm - Office Manager/Administrator
Lindhout Associates Architects, Brighton MI, is seeking an Office Manager/Administrator with strong leadership qualities to work closely with the team members to ensure aspects of the practice from financial to client/vendor flow are running smoothly. As the "go-to" person in the office, being organized, experienced in accounts payable and accounting while being a positive hard-working individual is vital to the team. Project knowledge is ideal as utilization of job costing software is integral to the position.
Job Position Responsibilities:
- Managing accounts payable for the practice
- Creating, balancing and analyzing monthly/yearly practice and financial reports
- Reconciling bank and credit statements
- Administering payroll operations including contributions of HSA/SEP
- Overseeing collections and aged claims
- Monitoring office equipment supplies & maintenance
- Remitting monthly/quarterly/annual federal & state taxes/withholdings
- Completion of annual WC Audit
- Maintaining positive relationships with vendors
- Answering phones and directing calls
- Office Supplies ordering
- Associate’s degree in business and/or finance or accounting or relevant experience
- Working knowledge of basic bookkeeping in QuickBooks
- Excellent writing and verbal communication skills
- Computer, technical and math proficiency
- Passion for customer service
- Maturity, tact, integrity, honesty and confidentiality
- Paid holidays, vacation & personal time
- 100% employer paid health, dental & vision insurance
- 100% employer paid short-term & long-term disability insurance
- 100% employer funded SEP IRA contributions
Work Location: In-person Monday-Friday 8:00am - 5:00pm
About Us
As we celebrate our 69th year, we’re proud of the legacy we’ve built, even more we are excited about what’s ahead. Our experience spans generations, with team members who have grown their careers here and continue to shape the future of our firm, including employee-owners who have been part of our story for the past 40 years.
We believe the best results come from a collaborative, team-driven approach. From the projects we deliver to the careers we build, we work together to solve challenges, support one another, and create lasting impact in the communities we serve. Lindhout Associates Architects provides innovative design and planning solutions across North America, combining decades of experience with forward-thinking ideas.
We invest in our people because we know they are the foundation of our success, fostering a culture built on trust, integrity, and continuous growth. At the end of the day, our team is made up of the professionals you need and the people you trust.
Lindhout Associates Architects is an Equal Opportunity Employer. We are committed to fostering an inclusive workplace and do not discriminate based on race, color, religion, sex, national origin, age, disability, veteran status, or any other protected status under applicable law.
Please email your resume to Cathy Fuller cff@lindhout.com and copy Mike Kennedy mjk@lindhout.com or contact either of us at 810-227-5668 for more information.
